Staying Productive While Moving Your Office

Laughing diverse multiethnic group of young friends moving house carrying cardboard boxes and houseplants in a teamwork concept

Changing the location of your office is an intense task for any business to undergo. It requires lot’s of strategic tactical decisions, and to a degree may change the regular flow of business. It’s important that you ensure that the process of moving your office does not have any major negative effects on the productivity and money-making ability of the business, or the pace of labor. If your company places its attention towards human resources to help ensure full participation and cooperation on the part of your employees it can go quite smoothly. Here’s some steps to ensure the maximum amount of office productivity as you prepare for a move,

  • Relocate your office on a weekend, when there’s much less traffic, and business to take care of.

  • Help work out new commuting routes with your employees to make sure that they have an easy way to get to work.

  • Allow employees to help assist with the move, but if there’s any other work that needs to get done that’s of a higher priority, make sure that they do that first.

  • Contact all internet service and telecom companies in advance to make sure that there aren’t any delays, and that your employees can easily access all systems as soon as possible after your business moves.

  • Make sure to have an advance plan for your move.

  • Make sure to hire the best possible moving company.

  • Make sure to backup all important data in advance of the move, and make sure that your employees do the same.

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Disposing Old Electronics while Moving

Vintage consumer electronics inside a funky thrift antique store

Disposing Old Electronics while Moving

Let’s say you’re moving to a smaller place and need to downgrade, or you’re upgrading your home theatre and want to get rid of an old television. Whatever your situation is, getting rid of electronic waste isn’t as simple as putting it on the side of the street. Items like fax machines, VCRs, computer keyboards and mice, laptops, cameras, and cell phone batteries are banned from normal garbage cans in New York City.  If you try to get rid of them by leaving them on the side of the curb you can end up subject to hefty fines. Don’t worry though; you can still totally get rid of these items (you don’t have to maintain an electronics junkyard in your house.) Here’s some of the choices that you have.

 

Sell them

There’s actually a thriving market for old, gently used, or obsolete electronics. Many people are willing to use older electronics just as they are if they still work, while others will recycle some of the internal materials in order to build larger Frankensteined together machines. There are also tons of places that will pay just for the precious metals (like cadmium) within the electronics, which they then sell back to larger manufacturers. If you wouldn’t mind making a little extra money, this is a great option for you.

 

Donate them

Charities like Housing Works or Goodwill will gladly accept any used electronics and make them available for (very cheap) sale or donation for others that might be able to use them – make sure to call the charity venue beforehand, since many places have size and weight requirements; you don’t want to travel out to a charity venue with heavy electronics only to find out that they aren’t viable for donation. The functional New York Stuff Exchange is another fantastic option.

 

Try giving it to the retailer

If you’re purchasing new electronics from a retailer – whether an independant business or a big box store – ask  them if they would take the old one to resell or recycle – the likelihood is that they would.

 

Give it back to the manufacturer

Electronics manufacturers are actually legally obligated to take back old electronic items. Try calling the manufacturer of your appliance and figure out how you can get it back to them – many would provide you with a pre-labelled box or envelope to send it back to them, with postage fully paid in advance.   

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Prepping Office Furniture for Moving Day

Moving a home or commercial office is a complicated undertaking. Whether you’re expanding or consolidating, you need to manage all the small details to your office move with a level of strategic organization – this is the only way the move will go smoothly or pleasantly. Here’s a list of tips on how to prepare any office furniture for a move – that can greatly improve the entire moving experience.

 

Clean out all your drawers

Regardless of how tedious this task sounds, it should be done first. Clean out every drawer in your entire office – no desk or filing cabinet should be spared. By allowing objects to rest in drawers during the move, you make the furniture much heavier and increases the chances of both the movers, and the furniture itself being damaged. For logic, safety, and liability’s sake, make sure that every drawer is completely emptied. As a general rule, estimate that each drawer’s worth of paperwork will need about one and a half boxes – this is also a great opportunity to throw out any unnecessary paperwork for good.

 

Make sure furniture is professionally disassembled

Make sure to be organized when taking apart furniture for a move –  unbolt any attached furniture way in advance, removing all shelving units, joined desks, or dividers. Use small plastic bags written with sharpie to hold on to any bolts, screws, or other internal mechanisms of your office furniture. Use painter’s tape to secure the clothes onto any furniture that they belong to – this really minimizes the stress of reassembling your furniture after your move. You never want to be missing any screws or bolts, as this can compromise the structural integrity of the furniture.

 

Vigilantly Label

Make sure to label as much as you can – label drawers according to number and their individual contents. It makes it much easier for you to unpack to know what rooms certain boxes belong in. Make sure large pieces of furniture are equally largely labeled so that their intended is location is clear from the very start of the move in.

 

Create a tentative floor plan in advance

By allowing yourself to take the advanced time to map out your new office space, you can greatly improve its aesthetics and flow. Consider who will be located in what office, where their furniture will go, how desks will be laid out, and how all filing cabinets will be organized. By having a clear and detailed plan from the start you can ensure that all your move in will go as smoothly as possible, with little to no mistakes or wasted time.

 

Hire professional moving assistants

Make sure to choose a team with experience in commercial moving – they offer the singular amount of experience to professionally move important files and delicate office furniture, so that you can be certain that your time is being spent as productively and utilitarian as possible. By using a professional full service moving company, you make the entire process easier for everyone involved.

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7 Common Packing Mistakes

It’s commonly accepted that packing is the most begrudged element of a move. Cramming your entire livelihood and possessions into a ton of cardboard boxes doesn’t sound fun for anyone – especially when you know you’ll have to painstakingly unpack and organize them after the move. While packing might seem like a mindless chore, it’s actually not – you can certainly make things more difficult for yourself. By avoiding the below common packing mistakes, you can ensure that your move goes smoothly and professionally.

 

Don’t forget about your immediate essentials

It’s a common refrain to keep your essential items handy; however that doesn’t just mean a tote bag with a paperback and a toothbrush. It’s likely that you won’t be able to be fully unpacked for some time after you move in – it’s a process that can even take weeks. You’re going to need to pay attention to every single item you might need while you’re in the “cold-open” of your house. Make sure to include inside any “essentials bag” that you’re packing things like towels, first aid kits, snacks, journals, cosmetics – and especially toilet paper.

 

Make sure to do some advance planning.

By packing proactively, you can make unpacking much less of an ordeal. You might be wondering what this entails. Well, for a start, imagine your needs once you’ll be inside your new space. What’s the space like? How much room do you have? Where will each of your items go? Where are you going to want to store dishes, silverware, toiletries, clothing? By having an internal map of your new space ahead of time, with a rough idea of how it will be organized and laid out, you can pack boxes accordingly, and make sure each box goes to it’s designated room upon arrival, as opposed to putting them all in one room and stressing out over sorting them later on. One important tip is to put any loose miscellaneous items into a labeled Ziploc bag together which makes it much easier to eyeball and unpack than anything inside a dark box.

 

Don’t be OCD about Labeling

Labeling is important, but you don’t want to label so much you end up in a straightjacket. We recommend labeling according to rooms so unpacking will be much easier. Additionally, make sure to not label valuables too conspicuously so anyone who encounters it might not get bad ideas. Instead of labeling a box “vintage heirlooms”, try labeling it “Special Dishes” – something vague enough to be discreet but specific and coded enough for you to understand the nomenclature.

 

Don’t pack fragile items roughly

Pack all plates on their sides, where they are much less likely to shatter upon impact. You can use bubble wrap to pad any breakables – but an even better option is to use recyclable paper as a shock absorber – if you’re packing glass items, it’s important to make sure they don’t touch other glass items – using a simple shock absorber like paper can provide an instant safety solution in a pinch.

 

Don’t overpack boxes

You don’t want a hernia. Make sure not to pack boxes too heavy to carry – it’s better to have more smaller boxes than a couple impossible to carry ones. Books for example are notoriously heavy – try keeping them in smaller and easier to handle book boxes. If you’re packing expressly heavy items like weights, keep their true weight in mind and distribute the items or their parts evenly in multiple boxes – keep weights separate for example inside boxes lined with rags or newspapers to act as shock absorbers.

 

Don’t fall into a nostalgia wormhole

If you’re uncovering keepsakes and photo albums that you haven’t looked at in years, the sentimentality of leaving your living space might get to your head. This can be a major time waster that sucks up time that could otherwise be spent productively. Don’t sit on the floor glancing through photo albums – instead choose rooms to complete first as a priority – and then if you want to take a trip down memory lane, do so, but only when the majority of the tough labor is actively completed.

 

Make sure to look over the entire home before moving

Before you get rid of your old housekeeper, look through every corner of your former home, under beds, in corners, behind the oven, washing machine, dishwasher, etc. You’re going to have a much more pleasant and relaxing time in your new home if you can be certain that you didn’t leave anything essential or irreplaceable in your old home.

 

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How to Pack your Car for Moving

If you’re moving any time soon using your own vehicle for the move, there’s a few items that you need to pay attention to in order to pack your car correctly – with emphasis on efficiency and space management. In this blog post, I’ll list some organizational factors to consider that will help you get your vehicle on the road with zero problems.

Inspect your Car

Before you pack your car for the move, inspect it carefully. When you show the movers your car, inspect it together, marking down any damages like dents or scratches – after your car arrives at your location, inspect the car again to see if any damages incurred during the ride.

 

Clean out your whole vehicle

During the move there shouldn’t be any loose luggage falling around your car – which could get damaged, or cause damage to your car. Remove all items from your car that can be moved around like detachable radios or antennas – if there’s any loose items inside the truck, make sure to notify the moving company first.

 

The shorter the distance, the easier the move

If you’re just moving across town, you can technically prepare and drive you car by yourself. Choose your essential luggage and pack the car – if your family or friends are coming along for the ride, make sure to allocate enough room for your luggage. Since shorter drives are easier, you could stop along the way to get food or to take breaks – this can save you time and energy in short distance moves, rather than worrying about public transportation.

Shipping your Car in Cross Country Moves

These take somewhat more time and effort, and can be greatly expedited by having your car shipped or hiring a driver. If you ship your car, it will be protected from any damage that it could incur during the trip, from mud to nasty weather. Shipping cars offers options from open to closed containers, open containers are cheaper but closed containers are more safe. If you have an expensive car, a closed container is the better option.

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Moving Schedule Logistics

 

Moving Day in New Jersey

If you’re preparing to move with some advance time, it’s best to do so with a handy amount of preparation. In this blog post I’ll list some essential considerations to pay attention to which will help make your move much more efficient and pleasant – study them before you pick your moving day!

What’s your budget?

If you want to accomplish your move by spending as little cash as possible, you’re going to need to schedule your move on a slower moving day. As a general rule, weekends are the most busy, and incur the highest rates – this also applies to the 1st and the 15th of the month when most people get paid. As another general rule, September through the middle of May is generally a slower, and cheaper moving month. So if you can, schedule your move on a weekday during these months.

What time of day do you want to  move?

The idea of moving as early in the morning as possible appeals to many people. The reasoning is that once the truck is loaded and prepared, the rush hour traffic will have already been completed. This still might not make morning an ideal time for you. Let’s say you have a school bus stop in front of your building – you certainly don’t want the truck to be scheduled to arrive until after all the waiting children are gone. Let’s say you live above a store or restaurant that  gets a regular truck shipment in the morning – you don’t want to block their entry with a moving truck, which can cause stress and cost time. Daily timing should be a major factor in scheduling your move.

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